Networking & Collaboration Event on Whole-room Indirect Calorimetry

Practical Information

📍 Venue: Aarhus University Hospital, Steno Diabetes Center Aarhus — Auditorium Verdensrummet
📫 Address: Palle Juul-Jensens Boulevard 11, Entrance A, 8200 Aarhus N, Denmark
📅 Event Date: The meeting starts at 10:30 on Thursday, 26 February, and ends at 15:00 on Friday, 27 February 2026.
💰 Registration Fee: None — participation is free

⏰ Deadlines extended!:

Abstract submission: ~~Monday, 19 January 2026~~ Sunday, 8 February 2026 (end of day, CET)
Event registration: Sunday, 15 February 2026 (end of day, CET)

Confirmed Keynote Speakers

About the Event

This two-day networking and collaboration event will bring together researchers and clinicians interested in advancing the use of whole-room indirect calorimetry in metabolic research. The program will feature keynote lectures, interactive discussions, and opportunities to connect with peers across institutions and disciplines. This event aims to strengthen the international WRIC community, support early-career researchers, and facilitate scientific exchange around methodological, analytical, and collaborative aspects of whole-room indirect calorimetry.

Target Audience

The event is open to researchers working within human, translational and basic research, students and early-career investigators, data scientists, clinicians, technical specialists, and others interested in metabolic research and the use of WRIC. Whether you are already working with WRIC or simply curious about the possibilities, this event offers a chance to exchange ideas, connect with peers, and explore new collaborations.

Abstract Submission

We encourage all participants to submit an abstract describing their research. Submissions may reflect planned studies, work in progress, or completed projects. Please find the abstract template on the registration website, and upload the abstract as part of the registration. Participants may be considered for either a short oral presentation or a poster. Oral presentations will be selected with priority given to studies involving human research in whole-room indirect calorimetry. Please follow the formatting requirements specified in the abstract template found on the registration website.

Registration is required for all participants, including those not submitting an abstract.

Please note that the abstract submission deadline is Sunday, February 8, 2026 (end of day, CET). Notification of acceptance will be sent no later than Wednesday, February 11, 2026.

Travel & Accommodation Support for Early-Career Researchers

Thanks to generous funding, we are able to offer travel and accommodation support for early-career researchers (PhD students and Postdocs) from outside Denmark. We will cover your hotel stay for up to three nights (25.02-28.02) and provide a travel stipend of up to 300€. Already registered participants are also welcome to apply.

To apply, please send an email to ninaz@ph.au.dk including:

Your abstract
A rough estimate of your travel costs
Number of nights you would like to stay
A short motivation explaining why attending this event is important for your research and career development

Our selection will prioritise early-career researchers who can demonstrate the most benefit from attending, taking into account your research (abstract) and motivation. For the sake of transparency, please note that we are currently unable to specify the number of participants we can support, as this will depend on factors such as travel costs, requested number of nights, and the overall event budget.

Please send your application before Sunday, February 8, 2026.

Travel Information

If you plan to fly, you have several convenient options for arriving in Aarhus:

🚄 By Train — Aarhus is well connected by Denmark’s national rail network, as well as to Germany. Direct trains from Copenhagen take about 3–3.5 hours and trains from Hamburg. Trains arrive at Aarhus Central Station in the city centre. For timetables and tickets please go to www.dsb.dk. Trains from or through Germany can be booked through Deutsche Bahn instead
✈️ Copenhagen Airport (CPH, Kastrup Airport) is the largest airport in Denmark. From there you have easy rail or bus access to Aarhus:
- 🚄 Direct train from Copenhagen Airport to Aarhus Central runs frequently and takes about 3 hours. For timetables and tickets please go to www.dsb.dk. Book early for discounted DSB Orange tickets (valid only for the selected departure).
- 🚌&⛴️ Direct long-distance buses run from Copenhagen Airport to Aarhus in about 4 hours. The bus drives onto a ferry, where you can get off the bus and walk around the ferry. Book via Kombardoexpressen.
✈️ Billund Airport (BLL) — from Billund there is a regular airport bus (route 912X) to Aarhus, taking about 50 minutes. For tickets and timetables go to www.midttrafik.dk.
✈️ Aarhus Airport (AAR) - a shuttle bus (route 925X) leaves just outside the arrival hall and brings you directly to Aarhus Central Station in ~45–50 minutes. Busses run in connection with flight arrivals, so you generally won’t need to wait long.

Accommodation

We recommend Scandic The Mayor, located in the centre of Aarhus near the main train station.

We have arranged a special conference rate for attendees. Use the following booking code when reserving your room:

Booking code: BREG250226
Booking link: Book here
Stay period: 25 February 2026 – 28 February 2026
Rate: 869 DKK per night (breakfast included)
Book by: ~~25 January 2026~~ – extended until 15 February 2026 on a first-come, first-served basis
Free changes/cancellation: Until 25 January 2026
Payment: Payment is made upon arrival. The reservation must be guaranteed with a credit card, but no charges will be made unless the booking is cancelled too late or in case of no-show.

Letters of Invitation

If you need an invitation letter, please contact the event organizer at ninaz@ph.au.dk.

Organizing Committee

Nina Ziegenbein, M.Sc., PhD student, Steno Diabetes Center Aarhus, Aarhus
Jens Hohwü Voigt, MD, PhD student, Steno Diabetes Center Aarhus, Aarhus
Jens Lund, M.Sc., PhD, PhD, Postdoc, Novo Nordisk Center for Basic Metabolic Research, Copenhagen
Zach Gerhart-Hines, PhD, Associate Professor, Novo Nordisk Center for Basic Metabolic Research, Copenhagen

Contact

For questions or changes related to your registration, please contact secretary Inger Hornbech.
For program-related questions or if you require an invitation letter, please contact Nina Ziegenbein.